Privacy Policy

Last updated: August 2026

Immortal Tattoos respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what information we collect, why we collect it, how we use and protect it, and your rights regarding your personal data.

This policy applies when you visit our website, contact us, make an enquiry, submit a tattoo consent form or otherwise provide personal information to Immortal Tattoos.

1. Who We Are

Immortal Tattoos is a tattoo studio based in Kilmarnock, East Ayrshire, Scotland.

For the purposes of UK data protection law, Immortal Tattoos is responsible for the personal information we collect and use.

Website: immortaltattoos.co.uk

If you have any questions about this Privacy Policy or how your personal information is handled, you can contact us using the contact details provided on our website.

2. Information We Collect

Depending on how you interact with us, we may collect information including:

• Your name
• Email address
• Telephone number
• Date of birth
• Information you provide when contacting or making an enquiry with us
• Tattoo ideas, placement information and reference images you provide
• Appointment and booking information
• Information provided through tattoo consent forms
• Relevant health or medical information provided as part of the tattoo consent process
• Photographs relating to your tattoo or treatment
• Technical information such as your IP address, browser type, device information and website usage information
• Cookie and analytics information

We only collect information that is reasonably necessary for providing our services, operating our website and meeting our legal and professional responsibilities.

3. Tattoo Consent Forms and Health Information

Before carrying out a tattoo, we may ask you to complete a consent form.

This may contain information relating to your health, medical conditions, allergies, medication or other information relevant to determining whether it is appropriate and safe for us to carry out the tattoo.

Health information is considered special category personal data under UK data protection law and is therefore given additional protection.

Where required, we will ask for your explicit consent to process this information.

We only request health information that we believe is relevant to safely providing our tattooing services and will not use this information for unrelated purposes such as marketing.

4. How We Use Your Information

We may use your personal information to:

• Respond to enquiries
• Arrange and manage tattoo appointments
• Communicate with you about your appointment
• Discuss tattoo designs and requirements
• Provide tattooing services
• Complete and maintain appropriate consent records
• Maintain appropriate records relating to services we have provided
• Protect the health and safety of our clients and artists
• Operate, maintain and secure our website
• Understand how visitors use our website
• Improve our website and services
• Prevent misuse, fraud or security issues
• Meet our legal, regulatory and insurance obligations
• Establish, exercise or defend legal claims where necessary

We will not sell your personal information.

5. Our Lawful Basis for Using Your Information

Under UK data protection law, we must have a lawful reason for processing your personal information.

Depending on the circumstances, we may process your information because:

Contract – the information is necessary to provide a service you have requested or to take steps before providing that service.

Legitimate interests – it is reasonably necessary for operating and protecting our business, responding to customers, maintaining appropriate records or improving our services.

Legal obligation – we are required to process or retain certain information to comply with the law.

Consent – you have specifically agreed to us using your information for a particular purpose.

Where we process special category information, such as relevant health information contained within a tattoo consent form, we will also identify an appropriate condition for processing that information under UK data protection law. Where we rely on explicit consent, you may withdraw that consent at any time.

6. How We Store and Protect Your Information

We take reasonable technical and organisational measures to protect personal information from unauthorised access, loss, misuse, alteration or disclosure.

Access to personal information is limited to people who reasonably require access to it for the operation of Immortal Tattoos and the provision of our services.

Sensitive information, including information contained within tattoo consent forms, is treated with additional care and is not made publicly available.

Although we take appropriate steps to protect information, no website, email system or electronic storage system can be guaranteed to be completely secure.

7. Who We Share Information With

We do not sell or rent your personal information.

We may use trusted third-party services to help us operate our business and website. These may include:

• Website hosting providers
• Email and communication providers
• Website analytics providers
• IT and website support providers
• Professional advisers, insurers or legal representatives where necessary
• Government bodies, regulators or law enforcement where we are legally required to provide information

These organisations may process personal information on our behalf where necessary to provide their services.

Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the information continues to receive an appropriate level of protection in accordance with UK data protection law.

8. Microsoft 365 and Email

We may use Microsoft 365 and Outlook to receive, send and manage communications.

If you contact Immortal Tattoos by email or submit information through a website form that is delivered to us by email, your information may therefore be processed using Microsoft's services.

9. Google Analytics

We may use Google Analytics to understand how visitors use our website.

Google Analytics may collect information such as pages visited, approximate location, device and browser information, how visitors reached the website and how they interact with it.

Where analytics cookies or similar technologies require consent, they will only be activated after you have provided the appropriate consent.

Analytics information is used to help us understand website performance and improve the experience for visitors.

10. Cookies

Our website may use cookies and similar technologies.

Some cookies are necessary for the website to function correctly. Other cookies, such as analytics cookies, may help us understand how people use the website.

Where required by law, non-essential cookies will not be placed on your device unless you have given your consent.

You can change your cookie preferences or withdraw your consent where applicable.

Further information about the cookies used on our website may be provided through our Cookie Policy or cookie settings.

11. How Long We Keep Your Information

We will only retain personal information for as long as reasonably necessary for the purpose for which it was collected.

The length of time information is retained may depend on:

• The type of information
• Why it was collected
• Whether it relates to a tattoo or consent record
• Legal, regulatory or insurance requirements
• Whether the information may be required in relation to a complaint or legal claim

When information is no longer required, we will take reasonable steps to securely delete or dispose of it.

12. Your Data Protection Rights

Depending on the circumstances, UK data protection law gives you rights over your personal information.

These may include the right to:

• Ask for a copy of the personal information we hold about you
• Ask us to correct inaccurate or incomplete information
• Ask us to delete your personal information in certain circumstances
• Ask us to restrict how your information is used
• Object to certain uses of your personal information
• Request the transfer of certain information
• Withdraw your consent where we rely on consent to process your information

Some of these rights only apply in particular circumstances.

To exercise your rights, please contact Immortal Tattoos using the contact details available on our website.

13. Children's Privacy

Our services are not intended to collect personal information from children through the website without appropriate involvement from a parent or legal guardian where this is required.

Where services are provided to anyone under 18, additional consent, identification and age requirements may apply in accordance with applicable law and studio policy.

14. Third-Party Websites

Our website may contain links to websites or services operated by other organisations.

Immortal Tattoos is not responsible for the privacy practices of external websites. We recommend reviewing the privacy information provided by those organisations before providing them with personal information.

15. Complaints

If you have concerns about how Immortal Tattoos has handled your personal information, please contact us first so that we have an opportunity to address your concerns.

You also have the right to raise a concern with the UK's data protection regulator, the Information Commissioner's Office (ICO).

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our website, services, business practices or legal obligations.

The latest version will always be published on this website, with the date of the most recent update shown at the top of this page.